Event and Membership Manager – Home-based

Event and Membership Manager – Home-based

We’re open to part-time or full time and are looking at an annual salary of £25-30k, depending on experience.

A truly unique and exciting opportunity has arisen in a forward-thinking and niche membership organisation forwardladies.com where we work tirelessly to help advance opportunities for women in business. We are a small and close-knit team on the single-handed mission to inspire change and make the world a better place.

The Event and Memberships manager is a key player in the business and needs a comprehensive skillset to organise and deliver unique world-class events in both online and face to face formats and create an incredible experience for our attendees. The ideal candidate will take full responsibility for our events’ calendar including speaker acquisition and event content planning.

In recent years, our events have all been run virtually, and we expect that we will continue to run a combination of virtual and in-person events in the future.

The ideal candidate will be responsible for the successful delivery of all our events and have operational responsibility for delivering our inspirational and much-loved Awards programmes, nomination, and judging processes – providing a hybrid format of events. The ideal candidate will manage relationships with speakers, delegates, sponsors, judges, award finalists, and suppliers and coordinate onsite and virtual event activities.

The role will immerse the successful candidate in a diverse and inspirational network of businesswomen across the UK and internationally.

The role is perfect for an energised and entrepreneurial individual who thrives on creating, expanding and maintaining relationships with our members and corporate partners.

We are looking for a candidate with strong relationship and business development skills who is self-motivated, and with a flexible approach to work. They will need to cope with competing demands and prioritise tasks whilst keeping a positive and professional attitude to dealing with people.

The role will be predominantly home-based but with onsite to event locations required.

We can’t wait to meet you! Interested?

Please send your CV and a covering letter to griselda.togobo@forwardladies.com and let’s get the ball rolling.

Key Responsibilities:

  1. Member events and conferences
  2. Handle all enquiries and manage multiple inboxes
  3. Maintain an ongoing annual overview of events
  4. Manage event promotion, registration
  5. Manage food and beverage requirements and venue brief
  6. Create event presentations (PowerPoint).
  7. Organise speakers and plan content
  8. For virtual events – host and manage the live experience
  9. Brief speakers/trainers
  10. Manage on-the-day logistics, including presentation, rehearsals and managing a registration team
  11. Manage Post Event Communications and Debrief

Awards:

  1. Awards nomination process – maintain files, confirmation emails, and related queries.
  2. Correspond with judges/finalists regarding the awards schedule, judging process, interview dates, biographies, and photos.
  3. Oversee Awards Judging Days – preparing judges packs and onsite materials.
  4. Create related event materials such as evaluation forms, PowerPoint presentation templates, briefing documents, delegate lists and exhibition flyers.
  5. Manage and brief external contractors relevant to the event, e.g., film production, photography, stage-set, audio-visual and exhibitor stands.
  6. Manage Venue Brief
  7. Produce banners, signage and display boards when required.
  8. Produce printed brochures
  9. Create Awards presentations (PowerPoint).
  10. Liaise with sponsors for event deliverables as agreed; web/brochure statements, logos.
  11. Liaise with speakers, awards presenters, Awards compere, entertainment and brief on the day
  12. Manage on-the-day logistics, including presentation, rehearsals and managing a registration team
  13. Manage Post Event Communications and Debrief

Skills:

  1. 2-3 years of event coordination/management experience
  2. Experience with Awards programmes
  3. Conference production experience is a plus
  4. Excellent communication skills, both verbal and written
  5. Strong administrative skills
  6. Strong project management skills
  7. Strong negotiating skills
  8. Advanced proof-reading skills
  9. Advanced Word, Excel and PowerPoint

Attributes:

  1. Team player – an all-rounder with a positive ‘can-do’ attitude
  2. High energy and proactive
  3. Outgoing and enthusiastic
  4. Articulate and a fantastic communicator
  5. Able to work well under pressure
  6. Passionate about delivering high-quality events
  7. Advocate and champion of diversity and inclusion

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