Event and Membership Manager – Full-time - FL
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Carrwood Park, Selby Road, Leeds, LS15 4LG

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ROLE:

ROLE: Event and Membership Manager

HOURS:

Full-time

SALARY:

£25-30k, depending on experience.

LOCATION:

Predominantly home-based but with onsite to event locations required.

ABOUT THE ROLE:

Are you looking for a new challenge? Ready to take the next step in your career?

An exciting opportunity has arisen to join the forwardladies.com team, a forward-thinking and niche membership organisation, where we work tirelessly to help advance opportunities for women in business. We are a small and close-knit team on the single-handed mission to inspire change and make the world a better place. You’ll be working within a successful virtual Team.

The Event and Memberships manager is a key player in the business and needs a comprehensive skillset to organise and deliver unique world-class events in both online and face to face formats and create an incredible experience for our attendees. The ideal candidate will take full responsibility for our events’ calendar including speaker acquisition and event content planning.

In recent years, our events have all been run virtually, and we expect that we will continue to run a combination of virtual and in-person events in the future.

This is a fantastic opportunity for the right candidate and a fulfilling role with a purpose-driven business!
The ideal candidate will be responsible for the successful delivery of all our events and have operational responsibility for delivering our inspirational and much-loved Awards programmes, nomination, and judging processes – providing a hybrid format of events. The ideal candidate will manage relationships with speakers, delegates, sponsors, judges, award finalists, and suppliers and coordinate onsite and virtual event activities.

The role will immerse the successful candidate in a diverse and inspirational network of businesswomen across the UK and internationally.

This is a fantastic role for an energised and entrepreneurial individual who thrives on creating, expanding and maintaining relationships with our members and corporate partners.

Please send your CV and include a Cover Letter explaining your interest and relevant skills/experience to our CEO at pa@forwardladies.com.

Key Responsibilities:

  • Member events and conferences
  • Handle all enquiries and manage multiple inboxes
  • Maintain an ongoing annual overview of events
  • Manage event promotion, registration
  • Manage food and beverage requirements and venue brief
  • Create event presentations (PowerPoint).
  • Organise speakers and plan content
  • For virtual events – host and manage the live experience
  • Brief speakers/trainers
  • Manage on-the-day logistics, including presentation, rehearsals and managing a registration team
  • Manage Post Event Communications and Debrief

Awards:

  • Awards nomination process – maintain files, confirmation emails, and related queries.
  • Correspond with judges/finalists regarding the awards schedule, judging process, interview dates, biographies, and photos.
  • Oversee Awards Judging Days – preparing judges packs and onsite materials.
  • Create related event materials such as evaluation forms, PowerPoint presentation templates, briefing documents, delegate lists and exhibition flyers.
  • Manage and brief external contractors relevant to the event, e.g., film production, photography, stage-set, audio-visual and exhibitor stands.
  • Manage Venue Brief
  • Produce banners, signage and display boards when required.
  • Produce printed brochures
  • Create Awards presentations (PowerPoint).
  • Liaise with sponsors for event deliverables as agreed; web/brochure statements, logos.
  • Liaise with speakers, awards presenters, Awards compere, entertainment and brief on the day
  • Manage on-the-day logistics, including presentation, rehearsals and managing a registration team
  • Manage Post Event Communications and Debrief

Skills:

  • 2-3 years of event coordination/management experience
  • Experience with Awards programmes
  • Conference production experience is a plus
  • Excellent communication skills, both verbal and written
  • Strong administrative skills
  • Strong project management skills
  • Strong negotiating skills
  • Advanced proof-reading skills
  • Advanced Word, Excel and PowerPoint

Attributes:

  • Team player – an all-rounder with a positive ‘can-do’ attitude
  •  High energy and proactive
  • Outgoing and enthusiastic
  •  Articulate and a fantastic communicator
  •  Able to work well under pressure
  •  Passionate about delivering high-quality events
  • Advocate and champion of diversity and inclusion

PLEASE NOTE:
Applications without covering letters will not be considered.
We will only be able to respond to shortlisted candidates.

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